Word Tips: Paste Special, File Formats Explained - suzukiwhourpel2001

Last week I gave you some useful Windows tips; this week I thought I'd continue the tips musical theme, and move to Microsoft Son.

Uncover the Joys of the 'Library paste Special' Command

All but users know how to use the Cut/Copy and Glue commands. They've been around since the early days of Word of God processing, and they're general across nearly every Windows application and Windows itself. A lightning refresher: Select some textual matter, jam Ctrl-X to cut or Ctrl-C to copy, lay out your cursor somewhere other, so press Ctrl-V to library paste. What could be simpler?

Really, when you're copying from a Web page, things beget a bit complicated. That's because although information technology looks like you're copying a chunk of ordinary schoolbook, you'Ra also getting the Hypertext markup language cipher embedded beneath that school tex.

Consequently, when you attend paste your WWW-sourced content into a word processing system, blog tool, desktop publishing program, or the like, you may fetch up with text with odd fonts, sizes, and/OR formatting. And you may have a hard time fixing that textual matter–especially the line spacing, indent, etc. That embedded HTML code (which can be all-inclusive) will sometimes conflict with or override the settings you apply in your word central processor or other app.

What you need is room to paste just the words you copied, just raw, utter, code-free text. Thankfully, you can, thanks to the Glue Special command.

Most word processors, e-mail clients, and blog tools offer this alternative–or something like it. (It sometimes goes by the name "Paste as Textual matter.") Just look under the Edit menu and you should see it right low the standard Paste command. (Prefer a keyboard crosscut? In many programs, it's Ctrl-Shift-V.)

Of course, Microsoft Word 2007 and 2010 lack the traditional Edit fare, so you'll have to look elsewhere. The Paste option lives on the left edge of the Home tab, but don't fair click that clipboard image; click the bottom half of the button, the one with the down arrow. That'll bring forth a fistful of Paste options, peerless of which is Library paste Especial (portrayed by a clipboard with a conspicuous letter A).

Once you get in the habit of exploitation Library paste Special, you'll question how you ever got along without IT.

What Are All Those Different Document Formats?

If you use Microsoft Word (surgery a similar word processing system), you probably know comfortably sufficiency how to save a document. You clack Save, select a folder, give the document a name, and then click Save, OK, or whatever.

What you may not know is how to choose a different data formatting for that document, or why you'd want to.

By default, Microsoft Word uses its personal, proprietary document format. In the ancient years, that was the .doc format, but as of Word 2007 (and continuining with Word 2010), it's .docx.

Other word processors have their own standards as well. OpenOffice Writer, for example, uses the OpenDocument, operating room ODF, initialise. Kingsoft Writer uses a format called WPS. Then on.

Fortunately, these and other programs can save documents in multiple formats, thereby making them easier to access in, well, other programs. That's why, in Microsoft Word, if you click the Save as type pull-perfect in the Save dialog, you'll see a wealth of choices. Below I've known some of the more popular ones, and in what circumstances you might use them.

Rich Text Arrange RTF might best glucinium described as a "universal Book-processing format," as it's corroborated away reasonable nigh every word processor. Nonetheless, unlike plain text, information technology retains basic formatting information, like baptismal font sizes and styles.

PDF Adobe's Portable Text file Data format also has universal appeal, as it can be opened using whatsoever number of viewers (including, most commonly, Adobe Reader). You'd use PDF to produce your document in a record-only format, meaning it couldn't easily be edited. IT's also a good way to distribute documents online, A to the highest degree browsers can view PDFs without the need to download them fist.

Plain Textbook Sensible the like IT sounds, this data format saves lonesome the raw text–zero formatting, no invisible codes, honourable your words. You power use this to export text that needs to be imported into another program, like a blog tool or text editor–something that won't comparable all of Word's underlying extras.

Parole 97-2003 Papers So you've got Word 2010, but your parents are still plugging on with Give-and-take 97. The last mentioned can't open documents created by the former (not without a convertor, anyway), but at to the lowest degree Word lets you save files using the older formats. Some kinds of data formatting may get lost in translation, but this should work for most kinds of documents.

Word can also save files as Web pages, XML documents, templates, and more. Needless to say, if you need to learn about those formats, a little Google searching should reveal all.

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Source: https://www.pcworld.com/article/469066/word_tips_paste_special_file_formats_explained.html

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